Bid Invitation: Solar Photovoltaic Installation Project

Solar Photovoltaic Installation Project

The Town of Chester invites sealed Bids for the Solar Photovoltaic Installation Project. The project includes the design and installation of photovoltaic systems on three town-owned buildings; the town’s Water Treatment Plant, Highway Garage, and Fire Station #1. Contractor will provide turnkey procurement and installation of three separate arrays ranging from 4 to 20KW in conjunction with the Chester Municipal Electric Light Department. All work must be completed by May 31, 2019.

This project is being administered by the Pioneer Valley Planning Commission (PVPC) and funded by a grant from the Commonwealth of Massachusetts Department of Energy Resources, Green Communities Program. The estimated construction cost for this project is approximately $106,000.

Contract documents will be available electronically beginning March 27, 2019 from 9:00 AM to 4:00 PM through the Pioneer Valley Planning Commission (PVPC), 60 Congress Street, 1st Floor, Springfield, MA 01104, phone: 413-781-6045. Electronic copies may be obtained by contacting Mary Mazik at

Bids shall be accompanied by a bid deposit in the amount of 5% of the great-est possible bid amount, considering all alternatives and made payable to Town of Chester.

All bids for this project are subject to the provisions and minimum wage rates as required by M.G.L. c.30, §39M as amended, and M.G.L. c.149, §§26 to 27H, inclusive.

Bids may be changed or withdrawn prior to the bid opening, but not within the sixty (60) days subsequent to the bid opening, by submission of such a change in writing in a sealed envelope, identifying the submitting party and indicating that it contains a correction of the bid for the Solar Photovoltaic Installation Project.

The lowest qualified responsible bidder shall be awarded the contract subject to availability of funds under the grant program. The Town of Chester may cancel this Invitation for Bid (IFB), in whole or in part, at any time that such an act is deemed in its best interest, reserves the right to waive any informality in the bidding or to reject any and all bids in total or in part as may be deemed to serve the best interest of the Town, and will not be responsible for any costs incurred by a bidder in preparing and submitting a bid in response to this IFB.

All questions regarding this project should be directed to Erica Johnson at the PVPC, 413-781-6045 or Contract documents may be viewed at the PVPC, 60 Congress Street, 1st Floor, Springfield, MA 01104 or Chester Town Hall, Town Administrator’s Office, 15 Middlefield Road, Chester, MA 01011 Monday – Wednesday from 9:00 – 1:00 PM.

A pre-bid meeting will take place on Tuesday, April 9th at 11:00 AM. The Meeting will start at Fire Station #1, 300 State Route 20. From there, the meeting will move to the Highway Garage, 2 Town Road, and finally the Water Treatment Plant, located on Reservoir Road.

Bids must be received at the office of the Pioneer Valley Planning Commission no later than 2:00 PM on Tuesday, April 16, 2019. Bids will be opened and read at that time.